Uninote

Privacy Policy

Handling of Personal Information

Effective date: October 1, 2016 Last revised: February 4, 2025

Widsley Inc. (hereinafter "we" or "our company") operates a system development business. Regarding the protection of personal information we handle, we fully recognize our social responsibility, protect the rights and interests of the individuals concerned, and comply with laws, regulations, and other rules on personal information. To realize the policy set out below, we have established a personal information protection management system, and we declare here that the entire company will work on its continuous improvement, always staying aware of the latest IT technology trends, changes in social demands, and shifts in the business environment.

  1. Regarding personal information handled in our business and in the employment and HR management of our employees, we will appropriately acquire, use, and provide personal information only within the scope of the purposes specified in advance. We will not handle personal information beyond the scope necessary to achieve the stated purposes (use outside the purpose), and we will implement appropriate measures to that end.
  2. We comply with laws and ordinances, national guidelines, and other norms relating to the handling of personal information.
  3. Against risks such as unauthorized access to personal information or leakage, loss, or damage of personal information, we will take reasonable safety measures, invest management resources aligned with the realities of our business, and continuously improve the security posture for personal information. We will also establish internal rules that correct inappropriate matters and protect personal information in the best possible condition.
  4. We will establish internal rules for responding to complaints and consultations regarding the handling of personal information, and we will respond to such complaints and consultations promptly and sincerely.
  5. Given changes in the environment surrounding our company, we will review the personal information protection management system in a timely and appropriate manner and continuously promote its improvement. This Policy will be distributed to all officers and employees to ensure full awareness, and we will take measures to make it available to anyone at any time.

This Policy will be distributed to all officers and employees to ensure full awareness, and we will take measures to make it available to anyone at any time.

Widsley Inc., Representative Director, Hirotaka Takahashi

Widsley Inc., Personal Information Inquiry Desk Email: cs@widsley.com

In order to better protect our customers' personal information and to comply with changes in laws and regulations, we may revise the "Privacy Policy" and "Handling of Personal Information."

Handling of Personal Information

1. Name of the operator

Widsley Inc.

VORT Ebisu Maxim, 3-9-19 Higashi, Shibuya-ku, Tokyo

Representative Director, Hirotaka Takahashi

2. Name or title, department, and contact of the personal information protection manager (or their representative)

Personal Information Protection Manager, Head of Management Headquarters

Email: cs@widsley.com

3. Purposes of use of personal information handled by us

  1. Personal information of our business partners and contractors
    • For contact, cooperation, negotiation, and contract performance related to each of our businesses
  2. Personal information of those who have made inquiries
    • For responding to inquiries concerning each of our businesses
  3. Purposes of use of employee personal information
    • For HR management and related purposes
  4. Purposes of use of personal information of recruitment applicants
    • For recruitment screening
    • For communications related to recruitment screening procedures and their results
    • For communications related to pre-employment procedures and other procedures
  5. Purposes of use of personal information handled in the Comdesk business
    • To provide Comdesk services (issuing user accounts, entering and managing customer data, lending mobile devices, etc.)
    • For administrative communications and responses to inquiries

4. Safety management for personal information protection

We establish internal rules for protecting the personal information we obtain, ensure that all employees are aware of and educated on these rules, and regularly audit compliance. We also work to maintain and improve the safety management measures necessary to protect the personal information we obtain. For detailed questions about safety management measures, please contact our inquiry desk.

  1. Establishment of basic policy
    • We have established a basic policy to ensure the appropriate handling of personal data.
  2. Development of rules relating to the handling of personal data
    • To prevent leakage of personal data and manage its safety, we have established rules for handling personal data.
  3. Organizational safety management measures
    • We appoint personnel responsible for the handling of personal data and have in place a reporting structure for reporting actual or potential violations of laws or rules to the responsible personnel.
    • We clarify the scope of employees who handle personal data and the personal data they handle.
    • We regularly conduct self-inspections and receive reviews from external parties to verify the handling status of personal data.
    • We monitor and review the handling status of personal data and work to improve our personal information protection framework.
  4. Human safety management measures
    • We raise awareness of the importance of personal information protection in handling personal data and conduct periodic training.
    • We obtain confidentiality agreements from employees who handle personal data.
  5. Physical safety management measures
    • We manage the entry and exit of employees and visitors in areas that handle personal data.
    • We establish measures for the use, storage, and disposal of equipment, documents, and electronic media that handle personal data, and take measures to prevent theft or loss.
  6. Technical safety management measures
    • We implement access controls to limit the personnel and the scope of personal information databases involved.
    • We identify and authenticate employees who use information systems that handle personal data.
    • We have introduced mechanisms to protect information systems that handle personal data from unauthorized external access and malicious software.
  7. Awareness of the external environment
    • Regarding the handling of personal information in foreign countries, we implement the above safety management measures after understanding the personal information protection systems in the relevant foreign countries.

5. Complaints and consultations

For inquiries, complaints, and consultations regarding the handling of personal information, please contact the "Personal Information Inquiry Desk" in Section 7 below.

6. Procedures for responding to disclosure requests, etc.

  1. Requests for disclosure, etc., related to retained personal data or third-party provision records

    When the individual makes a request to "notify the purpose of use," "disclose," "correct," "add or delete," or "suspend use or third-party provision" (collectively, "disclosure, etc.") with respect to retained personal data or third-party provision records held by us, please contact the "Personal Information Inquiry Desk" in Section 7 below.

  2. Regarding our "retained personal data"

    • Personal information of customers obtained through each of our businesses *Note: The "customer data" handled by users of the Comdesk business is not retained personal data, and we cannot respond to disclosure requests for it.
    • Personal information of business partners
    • Personal information relating to the employment management of all our employees
    • Personal information of applicants wishing to join our company
    • Personal information of those who have made inquiries

  3. Where to submit disclosure requests

    Please submit requests for disclosure, etc., to the "Personal Information Inquiry Desk" in Section 7 below. When requesting disclosure, etc., of retained personal data or third-party provision records, please fill in the required information on the form we specify and submit it.

  4. Identity verification

    We will verify identity when responding to disclosure requests. In some cases, we may ask you to mail a copy of an official identification document for verification, so please be aware. *For representatives, a power of attorney must be submitted for verification. When using a representative, copies of the official identification documents of both the individual and the representative must be submitted. *For the statutory representative of a minor or an adult ward, we will verify representation authority based on documents proving legal representation.

  5. Fees

    A fee of up to 1,000 yen will be charged for disclosure requests (requests for "notification of purpose of use" or "disclosure"). If it is clear that this amount will be exceeded, we will contact you separately.

7. Inquiries, complaints, and consultations regarding the handling of personal information

Our "Inquiry Desk" can be contacted as follows: Widsley Inc., Personal Information Inquiry Desk Email: cs@widsley.com

8. Authorized personal information protection organization

Name of the authorized personal information protection organization and contact for complaint resolution Name: Japan Institute for Promotion of Digital Economy and Community (JIPDEC) Contact for complaint resolution: Authorized Personal Information Protection Organization Office [Address] Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032, Japan [Phone] 03-5860-7565 / 0120-700-779